Parts Of Bussiness Letter
Name : Nisrina Farahlutfia Khaisa
NPM : 25218338
Class : 2EB17
PT JAYA
SENTOSA (1)
Ref : GT/SB/C16 (2)
October 1,
2019 (3)
Mr.
Walter Weaver
Purchase
Manager
261
Jln. Mahkota Raya
Jakarta
12001
Indonesia (4)
Dear
Mr. Weaver (5)
Thank
you for your letter of 29 September,
inquiring about our latest catalogue, price-list ang terms of payment.
We
have pleasure in enclosing our latest catalogue, price-list and terms of
payment together with sarnples of our promotional gifts.
We
hope you will find our prices and terms satisfactory and look forward to receiving
your trial order. (6)
Yours
sincerely: (7)
Anne
Caroline
Marketing
Manager (8)
Enc.2 (9)
Latest
catalogue
Price-list
and terms of payment
Parts of Business Letter:
1. Letter head or the heading
Letter head contains company’s name, address, as well as its
telephone number.
PT
JAYA SENTOSA
2. Reference line
Example of the reference line:
Ref: GT/SB/C16
GT is the initial of the person who signs the letter.
SB is the initial of the person who writes the letter.
C16 is the filling number from the filling system
When you
receive a letter with reference line, you have to reply that letter by writing
you reference line too.
3. Date line
Date line indicates when the letter was written.
There are 2 ways in writing the date line. You can write the date line in
British style or American style.
American style : October 1th, 2019 or October 1, 2019
4. Inside address
This comprises name and address of a person or the firm to whom
the letter is written.
Mr.
Walter Weaver
Purchase
Manager
261
Jln. Mahkota Raya
Jakarta
12001
Indonesia
5. Salutation
Dear Miss---/Ms---/Mr---/Mrs: These are used only where the writer knows
the recipients well and wants to give a personal (friendly) touch rather than
being formal as usual.
American style : Dear Mr Weaver
6. Body of the letter
It is that portion of the letter which contains the
message or the information which the writer wants to communicate. It is usually
divided into 3 paragraphs;
opening
paragraph : Thank you for your letter of 29 September, inquiring about our latest
catalogue, price-list ang terms of payment.
message of
the letter : We have pleasure in enclosing our
latest catalogue, price-list and terms of payment together with sarnples of our
promotional gifts.
closing paragraph : We hope you will
find our prices and terms satisfactory and look forward to receiving your trial
order.
7. Complimentary close
This should always agree with salutation and it must always be
followed by comma or colon.
Yours sincerely
8. The signature
The
complimentary close will be followed by signature. Signature will be followed
by the name of the person who sign the letter and his/her position in the
company
Anne
Caroline
Marketing
Manager
9. Enclosure
Enclosure is written if you enclose any file beside of the letter
that you sent. Enclosure can be written as:
Enclosure. Catalogue
Enc. 2
Encl (2)
Enc. Catalogue
If there are more than two attachments, enclosure is written:
Enclosures:
Enc.2
Latest
catalogue
Price-list
and terms of payment