Parts Of Bussiness Letter

Parts Of Bussiness Letter

Name : Nisrina Farahlutfia Khaisa

NPM   : 25218338

Class : 2EB17

PT JAYA SENTOSA                (1)

 

Ref : GT/SB/C16                                  (2)

 

October 1, 2019                      (3)

 

Mr. Walter Weaver

Purchase Manager

261 Jln. Mahkota Raya

Jakarta 12001

Indonesia                                             (4)

 

Dear Mr. Weaver                                (5)

 

Thank you for your letter of  29 September, inquiring about our latest catalogue, price-list ang terms of payment.

We have pleasure in enclosing our latest catalogue, price-list and terms of payment together with sarnples of our promotional gifts.

We hope you will find our prices and terms satisfactory and look forward to receiving your trial order.     (6)

 

Yours sincerely:                                   (7)

 

 

Anne Caroline

Marketing Manager               (8)

 

Enc.2                                       (9)

Latest catalogue

Price-list and terms of payment

 

 

 

Parts of Business Letter:

 

1. Letter head or the heading

Letter head contains company’s name, address, as well as its telephone number.

 

PT JAYA SENTOSA

2. Reference line

Example of the reference line:

Ref: GT/SB/C16

GT is the initial of the person who signs the letter.

SB is the initial of the person who writes the letter.

C16 is the filling number from the filling system

When you receive a letter with reference line, you have to reply that letter by writing you reference line too.

3. Date line

Date line indicates when the letter was written. There are 2 ways in writing the date line. You can write the date line in British style or American style.

American style : October 1th, 2019 or October 1, 2019

 

4. Inside address

This comprises name and address of a person or the firm to whom the letter is written.

 

Mr. Walter Weaver

Purchase Manager

261 Jln. Mahkota Raya

Jakarta 12001

Indonesia        

5.  Salutation

Dear Miss---/Ms---/Mr---/Mrs: These are used only where the writer knows the recipients well and wants to give a personal (friendly) touch rather than being formal as usual.

American style : Dear Mr Weaver

6. Body of the letter

It is that portion of the letter which contains the message or the information which the writer wants to communicate. It is usually divided into 3 paragraphs;

opening paragraph : Thank you for your letter of  29 September, inquiring about our latest catalogue, price-list ang terms of payment.

 

message of the letter : We have pleasure in enclosing our latest catalogue, price-list and terms of payment together with sarnples of our promotional gifts.

 

closing paragraph : We hope you will find our prices and terms satisfactory and look forward to receiving your trial order.   

7. Complimentary close

This should always agree with salutation and it must always be followed by comma or colon.

Yours sincerely

 

8. The signature

The complimentary close will be followed by signature. Signature will be followed by the name of the person who sign the letter and his/her position in the company

Anne Caroline

Marketing Manager

9. Enclosure

Enclosure is written if you enclose any file beside of the letter that you sent. Enclosure can be written as:

Enclosure. Catalogue

Enc. 2

Encl (2)

Enc. Catalogue

 

If there are more than two attachments, enclosure is written:

Enclosures:

Enc.2                                      

Latest catalogue

Price-list and terms of payment